Cancellation Request Form

AS OUTLINED IN PINE POINT SKI & SNOWBOARD CLUB'S "TRIP CANCELLATION & REFUND POLICY DOCUMENT":

MEMBER MUST REQUEST TO CANCEL TRIP AND SEEK ANY REFUND BY SUBMITTING THIS FORM:

(Please Review the Entire Trip Cancellation & Refund Policy That You Agreed to When You Applied for This Trip. Then sign your request to cancel.)

PINE POINT SKI & SNOWBOARD CLUB'S TRIP CANCELLATION & REFUND POLICY

You Must Submit This Agreement For Each Trip

In the event that an individual who has signed up and paid for a Pine Point Ski & Snowboard Club trip chooses to cancel their spot within the following deadlines of the scheduled departure, they shall be assessed a trip cancellation fee of $150 ($xx? for a Midwest trip), and all other costs which accrue to the club as a result of the cancellation.

Individual circumstances may vary and depend on expenses incurred by Pine Point Ski & Snowboard Club, consequences of loss of person on the trip, i.e. minimum quantity for discounts not reached, etc. Trip leader input and recommendation should be part of the decision process.

An individual choosing to cancel a trip must submit a signed and dated Pine Point Ski & Snowboard Club "Trip Cancellation and Refund Form" form to the Trip Leader. The form may be found on the Club's website at http://pinepointskiclub.com

Vacancy Replacement

The Club will make a reasonable effort to resell the vacancy and if unsuccessful, the Club will attempt to obtain refunds for unused services to minimize the cancellation costs to the applicant. The individual is also encouraged to resell the vacancy.

When a person cancelling a trip can find a replacement for themselves, and in the case where they have paid in full, the two parties should negotiate transfer of funds among themselves. Where possible, names can be changed on lodging and airfare. Lodging is usually much more flexible but airfare deadlines for name change after tickets have been issued vary by airline.

Deadlines, Fees and Refunds

The trip cancellation fee shall be automatically applied to all cancellations within the Deadlines as explained, and may be waived with the approval of the Board and Trip Leader for a reasonable hardship cause.

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Trip Refund Cancellation Deadlines:

If the individual's date of cancellation is:

• 90 days before trip departure, then refund will be the amount paid minus cancellation fee of $150.00.

• 60 days before trip departure, then refund will be 50% of amount paid minus cancellation fee of $150.00.

• 30 days before trip departure, then No refunds within 30 days of departure - unless replacement is found.

Transfers of money between trips will not be allowed unless approved by Board and Trip Leader.

Note: a refund check will not be issued until 45-60 days after the trip has completed unless the canceled spot has been filled.